Brighton Holistics Consultants Information, selection criteria terms and fees agreement. –

Brighton Holistics Consultants information, selection criteria terms and fees agreement.

Company: Brighton Holistics is a Limited Company trading as Brighton Holistics the company registration number is 06890213, our VAT number is GB332447907.

Company Directors: Jon Matson-Higgins & Ryan Matson-Higgins

Location: Brighton Holistics, 206 Warren Road, Brighton, BN26DD.

Role title: Consultants for Brighton Holistics.

Role purpose: To train learners in the skills, knowledge and attitudes needed to work within the Complementary Therapy and Beauty Therapy industry.

General Terms

  • You must adhere to the aims, principles and policies of Brighton Holistics, in particular equality and diversity policies, in the presentation of all programmes and materials used.
  • In order to monitor the effectiveness of the training, Brighton Holistics may at its discretion send an assessor to observe any training programme that is delivered.
  • Periodically Consultants will be mystery shopped, this is nothing to worry about, purely to make sure that standards are being delivered. This is an accreditation requirement and is carried out by the accreditor. Brighton Holistics never knows when this is taking place. When we receive the report if there are any issues which need addressing these will be discussed with the relevant Consultant.
  • Consultants must hold a full membership to the Federation of Holistic Therapists and be a practising therapist with a minimum of three years’ experience in industry. *If you have less than three years’ experience in the industry, permission will need to be granted from the accrediting bodies before you can teach. This doesn’t mean that you cannot take up a freelance teaching potion here at Brighton Holistics; the options will be discussed with you beforehand.
  • Consultants must hold a full membership to the Federation of Holistic Therapists and be a practising therapist with a minimum of three years’ experience in industry. *If you have less than three years’ experience in the industry, permission will need to be granted from the accrediting bodies before you can teach. This doesn’t mean that you cannot take up a freelance teaching potion here at Brighton Holistics; the options will be discussed with you beforehand.
  • Consultants must have the ability to plan and manage your time so that you are properly prepared to deliver the course, deal with any issues that arise on the day and manage the course timings effectively.
  • Consultants are required to be at Brighton Holistics at 10 am till 5 pm, Consultants are paid for this duration including lunch break. Course times are 10.30 till 4.30. Consultants are to be in the treatment room at 10.15 am to make the learners welcome drinks (tea and Coffee). Your time from 10 am to 10.15 am is to prepare the treatment room, making sure that everything is in place for the training day.
  • Consultants are not permitted to leave learners unattended. A Consultant must always be on the property of Brighton Holistics. This is a health and safety requirement. If the main house is closed, then Consultants are permitted to use the Brighton Holistics Administration Office during break times.
  • Consultants are to notify the administration office if you require any equipment or products. This is the Consultants responsibility. This is to be completed via the Feedback and Payment form.
  • The Consultants are responsible for making sure that the treatment room is clean and tidy before the course and after a course.
  • Please make sure that:
            • The Tea and coffee facilities are topped up
            • That all cups and glasses have been placed in the dish washer and that the dish washer has been turned on.
            • The toilet facilities are clean and that a toilet cleaner has been used after each training day. Please also make sure that toilet roll isn’t empty.
            • That all flooring is clean and tidy, a hoover can be found in the Administration
              Office.
            • That all bins (treatment room, toilet and office) are emptied and placed in the main.
            • Make sure that all washing has been completed and dried and removed from the washing machine from the previous day.
  • Brighton Holistics Administration office will email the Consultant before the course with a list of learners. This list will give you their name, telephone number and any special needs. If you need to phone a learner, please use the phone in the office. This information is to be destroyed after the course, due to data protection. Anybody who breaks the data protection policy will have their contract terminated. This is an accreditation requirement. A shredder can be found within the Brighton Holistics Administration office. Please note this only applies if the Principal of Brighton Holistics or his nominated representative are away. If one or both are present, then a class list will be given to you at the start of the day.
  • It is the Consultants responsibility to notify Brighton Holistics Administration office of any dates they can’t teach, also to check the courses they teach and notify the Brighton Holistics Administration office of any dates they are not available. Brighton Holistics will notify you when we are starting to work on the dates for the following academic year.
  • For those Consultants who use Apple products we can share your diary with you if you wish.
  • For those Consultants who teach on qualification courses, you will be given access to the Brighton Holistics Learners portal so that you can see the progression of each of the learners. It is the Consultants responsibility to make sure that learners are on top of their courses and coursework any problems need to be reported back to the Brighton Holistics Administration office via the Feedback and Payment form.
  • Please note that Consultants are not permitted to wear their own branded uniforms when training at Brighton Holistics. If you wish to wear a Brighton Holistics branded uniform this can be arranged, Brighton Holistics will pay for the branding but not for the clothes. You are expected to be in therapy dress when teaching, ideally black, blue jeans or revealing clothes will not be accepted. You can wear your FHT Membership badge.
  • During your training if you wish to demonstrate any additional reading materials or learning aids, this is no problem, if you want to leave any material here at Brighton Holistics the Consultants do so at their own risk.  Items can be left in the administration office, but please be mindful it’s not a dumping ground.
  • It’s vital the Consultant is 100% confident in the class they are teaching. The PowerPoint presentation is a prompt. It is not reading material. We do not expect a Consultant just to stand there and read the PowerPoint. You must be extremely confident and knowledgeable in the treatment and course you are delivering. You must make sure that you 100% prepared for each training day.
  • If for some reason a training day finishes early for any reason, the time is to be made up by the Consultant giving the learner a treatment or learners giving each other a treatment. Learners are paying to be here from 10.30 till 4.30. Unless it’s a half day course 10.30 till 2pm
  • Periodically the Consultant will be required to print off paperwork for learners, these are only fairly small documents, made up of 1 to 5 pages.
  • If you are assessing a course the assessment form is completed online which is then submitted and sent through to the external assessor and the Brighton Holistics administration office and the IQA.
  • All Level 3 and Level 4 and 5 assessment are filmed, which limits the time the external assessor and IQA have to visit, this also makes the assessment less intimidating.
  • If any additional training days are required for leaners, this needs to be authorised by the Brighton Holistics Administration Office before being offered or promised to the learner.
  • If a Consultant wishes to add a link from their website to the Brighton Holistics website this can be arranged, Brighton Holistics will then precipitate the return link
  • At no time are Consultants permitted to bring pets of any sort into the grounds or buildings of Brighton Holistics. This is a breach of Health and Safety and leads to a number of issues of learner welfare and wellbeing. Guide dogs and assistance dogs are permitted for learners. If this is the case, it is the Consultants responsibility to make sure that fresh water is available for the dog.
  • Learners are clients of Brighton Holistics and not the Consultant. Swapping of personal information, such as contact details or other places of work is prohibited as this falls under data protection and conflict of interest.
  • Any Communication regarding the course must come through the Brighton Holistics Administration Office. This is an accreditation requirement. Brighton Holistics will supply Consultants with generic business cards with the Brighton Holistics contact details on, any question must come through the Brighton Holistics Administration office. This is an accreditation and data protection requirement. Brighton Holistics works on a 4 hour turn around policy on email and telephone communication during office hours.
  • Brighton Holistics offers full treatment facilities; therefore, Consultants will not be allowed to see learners as clients outside of Brighton Holistics without the express permission of Brighton Holistics Administration. This is a conflict of interest.
  • Brighton Holistics asks that you are mindful of the images and statements you place on social media as learners do search to find the background of freelance Consultants. If you have personal pictures and derogative or negative status updates this can be detrimental to Brighton Holistics, the accrediting bodies as well as your own business. Brighton Holistics strongly advise that your personal social media is restricted to friends and family only. As stated in the conflict of interest and communication with learners befriending learners on social media is not permitted.  

 

General roles during a training day

  • Consultants are required to be at Brighton Holistics at 10am till 5pm, Consultants are paid for this duration including the lunch break. Course times are 10.30 till 4.30. Consultants are to be in the treatment room at 10.15 to make the learners welcome drinks (tea and coffee). Your time from 10am to 10.15am is to prepare the treatment room, making sure that everything is in place for the training day. If you are running late for any reason you must notify the Brighton Holistics Administration Office.
  • If you have a learner who states that they didn’t know they need a model or what they needed to bring. In the draws you will find three laminated emails which have been sent the learner. If they say they didn’t receive it then they gave us the wrong email but they also agreed to the terms and conditions which the information is also listed.
  • Consultants are not permitted to leave learners unattended. A Consultant must always be on the property of Brighton Holistics. This is a health and safety requirement. If the main house is closed, then Consultants are permitted to use the Brighton Holistics Administration Office during break times.
  • Consultants need to know how the Brighton Holistics Portal works and have a clear understanding so that if a learner asks a question you can answer it.  The system we use is called Moodle, Moodle is used across all education levels and is extremely easy to use. We wall the system the Brighton Holistics Learners Portal.
  • For those Consultants who teach on qualification courses, you will be given access to the Brighton Holistics Learners portal, as a non-editing tutor for the course you are teaching. it is extremely important that before each tutorial day that you log onto the system and check that each learner is at the correct stage of their course. It is the Consultants responsibility to make sure that learners are on top of their course and coursework any problems need to be reported back to the Brighton Holistics Administration office via the Feedback and Payment form.

Rates of pay:

          • Rates of pay are the same for all Consultants.
          • Brighton Holistics Day Rate 10am to 5pm (1 learner) Hours Rate of (ÂŁ20.83) 6 hours. Totalling a ÂŁ125
          • Brighton Holistics Half Day Rate 10am to 1pm or 1pm to 5pm. Totalling ÂŁ62.50
          • Brighton Holistics Assessment Rate ÂŁ20 per learner
          • Zoom meetings – Theory sessions ÂŁ15 per hour
  • Payments will be made by bank transfer. Invoice payments will not be paid in cash.
  • Consultants are responsible for their tax and national insurance contributions; this does not fall under the responsibility of Brighton Holistics. If Brighton Holistics are investigated through negligence of the Consultants tax affairs, the Consultant will be responsible for any account’s investigation cost accrued / charged to Brighton Holistics for this investigation. If the Consultant is found guilty of tax avoidance this agreement will be terminated with immediate effect.
  • Consultants must supply Brighton Holistics with their unique Self-employment registration number and their national insurance number.
  • Brighton Holistics will not pay holiday pay, maternity pay, or paternity pay or sick pay under any circumstance.
  • At the end of each training day it is the responsibility of the Consultant to email the Brighton Holistics Administration office a Consultants feedback and Payment form. This needs to be completed after each training day, including tutorial days. This is an accreditation requirement and is extremely important. The feedback form also acts as your invoice, you will be requested to enter your bank sort code and account number and your own reference number.

The link to the feedback form is:

https://www.brightonholistics.co.uk/feedback-form-tutors/

  • All payments will be made within 14 days of receipt.
  • Any out of pocket expenses should be added to the feedback and payment form, i.e. milk, coffee, tea or products which you have been authorised to purchase.
  • Any training not already booked with Brighton Holistics will be subsidised by 50%. If you leave Brighton Holistics for any reason within 2 years of the course completion/assessment day the remaining 50% must be paid. If you leave midway through a course, then full payment must be made.
  • Any Consultant who breaches the data protection policy will be liable for any data protection fine issued from the Information Commissioner Office, regardless of the amount.

Additional Payment / Balance payments etc.

If a learner wishes to make a payment for any products this can be done via an invoice sent to the learner from the Brighton Holistics Administration Office. The Consultant is to notify the administration office of any invoices which need to be created on the Consultant feedback and Payment form.

If the learner pay cash, then a payment form needs to be completed and then dropped into the dropbox under the window along with the payment form, a note of this should also be added to the Consultant feedback form

Additional Training Materials

  • During your training if you wish to demonstrate any additional reading materials or learning aids, this is no problem, if you want to leave any material here at Brighton Holistics the Consultants do so at their own risk.  Items can be left in the administration office, but please be mindful it’s not a dumping ground. If any books are taken from the Brighton Holistics Library, it is the Consultants responsibility to make sure that all books are accounted for at the end of each training day.

Online Zoom meeting / teaching

If you are teaching using Zoom, Brighton Holistics will set up the meeting and hostage meeting. Once the meeting has started Brighton Holistics will then give the consultant control of the meeting and powerpoint.

The please note that the rolling Zoom etiquette must be followed.

  • Please make sure you arrive to the meeting waiting room on time
  • Please make sure that your webcam is turned on and positioned correctly. Anyone who turns their webcam off will be asked to leave the meeting
  • Please be mindful of background noise. If you can, mute your microphone and only turn it on to ask a question or for conversation
  • Please ensure that you will have minimal distractions during the meeting. This includes, family, pets, phones etc
  • Please make sure that email, text messages and mobile phone notifications are turned off on your phone and computer
  • Please remember that you are attending a training session, therefore the same etiquette applies as it would in the classroom. Don’t try to multi task during this training session
  • Please feel free to interact like you would in the classroom and ask questions, but make sure the presenter is aware that you wish to ask one by indication on Zoom that you want to ask a question by using the wave icon or just raising your hand, so that as much as possible, only one person at a time is talking to allow for everyone to listen
  • Please also be aware that someone in the group may have hearing or learning difficulties so be supportive of this. If you didn’t hear or understand something which was said, please ask for the Consultant to repeat or rephrase their statement. It is more difficult for us to judge comprehension through body language online, as it would be in person