Brighton Holistics – Fire Policy

Policy Statement

  1. In the event of fire, the safety of life will override all other considerations, such as saving property and extinguishing the fire.
  2. If a fire is discovered, the alarm will be raised immediately. This should be the first action taken upon discovery of any fire, however small.
  3. All team members are empowered to take this action if they believe there is a fire and no authority should be sought from any other person. The practice will always support team members who operate the fire alarm system in good faith, regardless of whether or not it is ultimately determined that a fire existed.
  4. Responsibility for summoning the fire brigade is outlined in the fire procedures. The person responsible is Jon Matson-Higgins.
  5. The practice does not require persons to attempt to extinguish a fire, but extinguishing action may be taken if it is safe to do so. Guidance on the circumstances under which firefighting should be avoided or discontinued will be included in team members fire safety training.
  6. Immediate evacuation of the building must take place as soon as the alarm sounds. All occupants, upon evacuation, should report to the pre-determined assembly points, namely Jon Matson-Higgins.
  7. Team members should remain as calm as possible and help any patients, visitors, disabled persons or contractors on the premises to evacuate.
  8. Where possible and safe to do so, check all rooms (in particular toilets) to ensure no patients or team members remain in them or are trapped.
  9. Re-entry of the building is strictly prohibited until the fire brigade officer in charge declares it is safe to do so. Silencing of the fire alarm system should never be taken as an indication that it is safe to re-enter the building.
  10. Team members should report any concerns regarding fire procedures, so the practice can investigate and take remedial action if necessary.

Preventive measures

In order to control fire safety risks, this practice has developed safe systems of work. We are committed, as an organisation, to ensuring that these safe systems of work are effective in controlling our risks. Our policy, therefore, is to:

  • identify, in carrying out our normal risk assessment procedure, those activities that require a safe system of work
  • identify safe methods of work for these activities; where necessary, these will be written formal safe systems of work
  • implement these systems using the expertise of our team members involved in the work activities
  • monitor the workings of the safe systems through workplace inspections and reviewing accident/incident statistics derived from our accident reporting procedure.

The person responsible for managing our safe systems of work is Jon Matson-Higgins.

We can only ensure the success of these safe systems with the full co-operation of all our team members.

The aims of the fire risk assessment will be to:

  • identify any fire hazards
  • reduce the risk of those hazards causing harm to as low a level as reasonably practicable
  • decide what physical fire precautions and management arrangements are necessary to ensure the safety of people in the building if a fire does start.

The person responsible for carrying out fire risk assessments is Jon Matson-Higgins.

Protective measures

The practice will, in consultation with team members and their representatives:

  1. ensure any deaf or hearing-impaired persons on the premises are aware of the activation of the fire alarm, and that disabled persons are given assistance to evacuate the building
  2. appoint persons to be responsible for specific procedures in the event of fire, including:
    1. the person responsible for summoning the fire brigade
    2. fire wardens
    3. those responsible for carrying out roll calls or supervising evacuation assembly points
    4. fire incident controllers responsible for liaising with the fire brigade upon arrival.
  3. regularly stage fire evacuation drills
  4. inspect the means of escape
  5. test and inspect fire-fighting equipment and fire warning systems
  6. provide adequate fire safety training to team members, plus specialist training to those with special responsibilities.

Procedures in the Event of Fire

  1. Activate the nearest and/or safest fire alarm upon discovery of any fire, however small.
  2. Do not rely on automatic fire warning systems. Summon the fire brigade without delay by the usual method as automatic methods of transmission can fail.
  3. Only attempt to extinguish a fire if it is safe to do so. Guidance on the circumstances under which firefighting should be avoided or discontinued is included in team members fire safety training.
  4. Evacuate the building as soon as the alarm sounds. Team members should be familiar with the procedure through the staging of regular fire evacuation drills. Do not wait to conclude meetings or telephone calls or to collect belongings.
  5. Switch off any equipment which, if left unattended, may itself constitute a fire hazard.
  6. As you make your escape, close doors, particularly those designated as fire-resisting doors.
  7. Report to the pre-determined assembly points. Do not re-enter the building until the fire brigade officer in charge declares it is safe to.
  8. Fire wardens must check that each area of the building has been evacuated and report this to the nominated persons at the designated evacuation assembly points.
  9. The fire incident controller needs to liaise with the fire brigade on attendance and arrange such assistance from the practice as the fire brigade may require.

Administrative Guidelines

Full records of fire precautions should be kept in the fire log. This information should be entered by the “responsible person” and should include:

  • for fire drills: the times and dates of drills and the time between sounding the alarm and the last person leaving the building
  • for fire alarm tests: the times and dates of tests
  • for fire-fighting equipment, alarms and fittings such as emergency lighting: the times and dates of inspections, of replacements and of servicing
  • for training: times and dates of training events, who attended and what was covered.

The person responsible for ensuring that the team members nominal rolls are kept up to date is Jon Matson-Higgins.

Training

All new team members should be encouraged to read the policy on fire safety as part of their induction process. All members of team members should be aware of the procedures in case of a fire. Contractors and locum team members must be informed of the fire arrangements on arrival at the premises.

The person responsible for organising and co-ordinating fire training is Jon Matson-Higgins.

All new and existing team members should know:

  • who is responsible for ensuring the correct fire procedure is carried out
  • who the fire wardens are
  • the location and usage of all fire extinguishers and where special extinguishers (eg those suitable for use on electrical equipment) are located
  • the location of “break glass” fire alarm points
  • the emergency fire evacuation procedures
  • how to use the practice communication systems to make announcements
  • how to use the internal telephone systems to call for the fire brigade.

In-house training sessions for existing team members should be arranged so that all relevant team members can attend a session every year. These fire safety training should include instruction on fire prevention, on what to do in the event of a fire and on firefighting. Records should be kept in the fire log of who attended each session. Team members who do not attend should be reminded to attend the next session. All team members in the practice should attend fire training, including part-time team members.

Additional training should be available for fire safety wardens. Fire drills will be held at the following intervals 1st Monday of each month at 9am.